There is no single price for a POS system in Sri Lanka. Two shops can pay very different amounts for software that looks similar, because the price depends on how the system is sold, how big your business is and what you need it to do. This guide explains what you actually pay for, so you can compare quotes fairly and avoid surprises later.
1. Subscription or one-time licence
Most POS systems in Sri Lanka are sold in one of two ways.
- Cloud POS (subscription): you pay monthly or yearly. Updates, backups and the server are usually included, and you can check sales from anywhere. The cost is spread out, but it never stops while you use the system.
- Installed POS (one-time licence): you pay once for software that runs on a PC in the shop, often with a yearly fee for support or updates. The upfront cost is higher, and backups and repairs to that PC are your responsibility.
When comparing, add up what each option costs over two or three years, not just the first payment.
2. The size of your business
Many vendors price by how much of the system you use. Ask how the price changes with:
- the number of branches or locations;
- the number of billing counters and user accounts;
- extra modules, such as accounts, multi-branch stock, batch and expiry tracking, repairs or quotations, which some systems charge for separately.
3. Hardware
Hardware is usually priced separately from the software. A typical counter needs some of these:
- a computer, laptop or tablet;
- a thermal receipt printer;
- a barcode scanner;
- a cash drawer;
- a barcode label printer, if you print your own price labels;
- a reliable internet connection, for cloud systems.
You may already own some of this. Ask the vendor which of your existing printers and scanners will work before buying new ones.
4. Running costs
- SMS: sending bills or payment reminders by SMS usually costs per message.
- Renewals and support: check the yearly renewal or support fee, and whether it can increase.
- Growth: ask what an extra branch, counter or user will cost later.
5. Setup and training
Getting started means entering your products, prices, suppliers and opening stock, setting up printers and training staff. Some vendors include this; others charge for it. Ask what is included and whether they can import your existing product list.
Questions to ask before you pay
- What is the total cost for my business in the first year, including hardware, setup and training?
- What will I pay each year after that?
- What does an extra branch, counter or user cost?
- Are updates, backups and support included? What are the support hours?
- What do SMS messages cost?
- If I stop using the system, can I export my data?
Cheapest isn't always lowest cost
A POS system pays for itself by saving time at the counter and stopping losses: stock that goes missing or expires, cheques that are forgotten, credit that is never collected and profit you can't see. When comparing prices, compare what each system will save you as well as what it costs.
Getting a price for CubiclePOS
CubiclePOS is cloud POS software made in Sri Lanka. It runs in a web browser, so it works on an ordinary computer or tablet, and on Windows PCs an optional print agent works with your existing printers. It covers billing, stock across branches, batches and expiry, price levels, customer credit, the Cheque Calendar and full accounts.
For a price for your business, message us on WhatsApp at 077 388 1617. Tell us your type of business and how many branches and counters you have. You can also book a free demo first, with no obligation. For a full checklist of features to compare, read how to choose a POS system in Sri Lanka.